Organising an event can get pretty costly and in the most disagreeable circumstances, infinitely challenging. It doesn't even matter if the events committee has enough budget in its arsenal to mount a benefit dinner, an auction, or a corporate ball. Without having made the right decisions about all the elements required to set up and carry out the event, certain problems will arise and jeopardise its success. One such element crucial to the achievement of any festive occasion is looking at function rooms for hire. Here are some tips on choosing the right one.
Consider the nature of your event before everything else because not all function rooms can accommodate the same number of guests. Functions rooms will come in different dimensions. If you miscalculate the number of guests you expect to receive, a huge function room can make your event seem like a flop because it's too big and a small function room can't be comfortable for many guests. In the worst case scenario, you might even end up turning away a few guests who would rather not be cramped at their table.
Choose function rooms that can provide you access to an outdoor venue. For events that may be attended by families, an outdoor space, such as a courtyard, would be ideal for children. An outdoor space would also be a great extension to your indoor event space in case you anticipate a reasonable number of extra guests who-and this does happen more often than not-do not send an RSVP to your invite.
Look into events places that offer affordable rates for charitable organisations or functions. If you're part of a non-profit association that is planning to do a black tie gala for a social cause or a fund raising auction, an events location with friendly rates will reduce costs. Such a place may also offer valuable charity training classes, which will benefit those new to advocacy organisations. Included in the training course may be project management, acquiring influencing skills, conducting positive presentations, inspiring leadership, running effective and cost-efficient meetings, and gaining other relevant skills and knowledge crucial to the success of charity foundations.
Go for events places that also provide meeting room hire. For organisations that operate without a physical office, renting out a space to conduct presentations or meetings located near the event space would be convenient. Meetings with suppliers like your caterer or your sound system provider can incorporate an ocular inspection of the space to map out the layout of the room (i.e., where the buffet tables might go or where the speakers could be set up without obstructing the views of the guests to the stage, if there is a stage).
Indeed, it's no small task to organise an event. Whether it's a small but festive gathering for a local club or a major corporate event for a charitable cause, every element should be considered carefully. So know what to look for in your function room, think about the mentioned recommendations, and choose well. Your event's success depends on it.